Manager of Finance & Administration

Location - Newyork, NY
JOB DESCRIPTION
Responsibilities:
The Manager of Administration will:
* Develop and oversee the U.S. Programs annual budget and headcount budget
* Create a uniform system for monitoring program spending that is adopted by all U.S. Programs’ Funds and Campaigns to enable regular and consistent accounting of spending
* Monitor and track all administrative and grantmaking spending
* Prepare monthly administrative expense reports to the Fund Directors and Campaign Managers of their administrative expenses
* Review and approve grant payments and program expense payments
* Oversee compliance with rules governing operating foundations
* Provide troubleshooting assistance on budgetary matters to Directors and Campaign Managers
* Act as central liaison to Co’s Finance Department; work with CO Finance Department staff to institute policy/procedural changes and communicate changes to the USP staff
* Manage U.S. Programs’ staffing matters, such as the Request to Hire process and salary adjustment process
* Supervise U.S. Programs’ attendance recording procedures
* Oversee the allocation of office space to U.S. Programs staff, working closely with CO’s Facilities Director
* Oversee timesheet submissions for an affiliated 501 (c)4 entity. Monitor activities of staff doing work for OSPC to ensure compliance.
* Supervise two (2) Administrative Coordinators that provide direct support to the Funds and Campaigns

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